Schedule a Zoom Meeting from zoom.us

by Luke Eclipse-Ujano Updated Mar 25, 2020

Quick Link: http://zoom.us/

You must be signed in with Zoom in order to access this feature.

1. Meetings Tab

My Meetings - Zoom - Google Chrome

2. Schedule a New Meeting

My Meetings - Zoom - Google Chrome

3. Meeting Topic

Schedule a Meeting - Zoom - Google Chrome

4. Meeting Date, Time and Duration

Schedule a Meeting - Zoom - Google Chrome

4.1. Recurring Meeting

If you want the same meeting to happen on multiple days or weeks, click on this option.

Schedule a Meeting - Zoom - Google Chrome

4.1.1. Set Recurring Settings

Schedule a Meeting - Zoom - Google Chrome

5. (Optional) Requiring Meeting Password

Schedule a Meeting - Zoom - Google Chrome

6. Video Options

This option only applies when the host or participant joins the call. It is good to set this both to off in order to allow each person to choose whether or not to use a webcam during the meeting.

Schedule a Meeting - Zoom - Google Chrome

7. Audio Options

Set only to Computer Audio

Schedule a Meeting - Zoom - Google Chrome

8. Meeting Options

  1. (Optional) Enable join before host - This option allows participants to join the meeting before the host can initiate the meeting. This means people can use the zoom meeting before the moderator attends.
  2. (Recommended) Mute participants upon entry. - You don't want disruptions during the meeting. Participants can still unmute themselves if they are able to.
Schedule a Meeting - Zoom - Google Chrome

9. Save

Schedule a Meeting - Zoom - Google Chrome

10. Inviting People to Meeting

10.1.1. Copy the Invitation

In meeting details, click on Copy the invitation. Additionally, you can copy the Join URL and just send that to participants to join.

Meeting Information - Zoom - Google Chrome
Meeting Information - Zoom - Google Chrome

10.1.2. Email Invitation

email
10.2. (Option 2) Invite through Google Calendar

In meeting details, click on Add to Google Calendar

10.2.1. Click on Add to: Google Calendar

Meeting Information - Zoom - Google Chrome

10.2.2. Log in to Google Calendar with @viking.k12.hi.us Account

Sign in - Google Accounts - Google Chrome
10.2.2.1. Grant Zoom permission
Sign in - Google Accounts - Google Chrome
10.2.2.2. Allow
Sign in - Google Accounts - Google Chrome

10.2.3. Add Guests

Click on Add guests, then type in their name or email address. Select them from the drop down.

Hilo High School - Calendar - Event details - Google Chrome

10.2.4. Guest permissions

Uncheck Invite others

Hilo High School - Calendar - Event details - Google Chrome

10.2.5. Save

Hilo High School - Calendar - Event details - Google Chrome
10.2.5.1. (Optional) Edit recurring event

If you select: This event, then only the meeting at this date and time will change. If you are editing a recurring meeting, and you want the same guests each time, click on This and following events.

Hilo High School - Calendar - Event details - Google Chrome
10.2.5.2. Send invitation emails to Google Calendar guests
Hilo High School - Calendar - Event details - Google Chrome
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