Recommended Zoom Host Settings

by Luke Eclipse-Ujano Updated Apr 12, 2020

[UPDATE (4/7/2020), PLEASE CHECK THIS TUTORIAL FOR (UPDATED) SETTINGS. TO HELP SAFEGUARD YOUR MEETING, SOME RECOMMENDED SETTINGS HAVE CHANGED, SUCH AS: PASSWORDS, CHAT AND WAITING ROOM]


[UPDATE (4/12/2020), TO AVOID PROBABLE DISRUPTION, THERE IS NOW A STEP TO DISABLE WHITEBOARD AND ANNOTATION]

The following must be done from the zoom.us website using a web browser.

These recommended settings will allow easy set up for future zoom meetings, while also preventing participants from disrupting the meeting.

1. Go to Zoom Profile

Go to zoom.us, then sign in with google using your @viking.k12.hi.us email. When you get in, click on your picture in the top right corner, then click on your name.

My Meetings - Zoom - Google Chrome

2. Go to Settings

On the sidebar on the left, click on Settings.

My Meetings - Zoom - Google Chrome

3. Host/Participants Video set to OFF

My Settings - Zoom - Google Chrome

4. Set Audio Type to Computer Audio

Change from Telephone and Computer Audio to Computer Audio, then Save.

NOTE: This doesn't mean they can't join using their smart phones, this means that they don't have to DIAL a telephone number to join the meeting.

My Settings - Zoom - Google Chrome

5. Disable Join before Host

My Settings - Zoom - Google Chrome

6. Turn Off Personal Meeting ID

To avoid the risk of hacking, it is best practice to generate new meeting IDs every time you create a meeting. Uncheck these two boxes.

My Settings - Zoom - Google Chrome

7. (UPDATED) Enable Password Requirements

By default, all meetings require a password now. This is to safeguard the security of your meeting from potential disruptors.

WARNING: Even those these features are turned on, posting meeting IDs and passwords publicly on social media defeats the purpose of this lock down. Please share the meeting ID and password ONLY with your participants. Of course, you run the risk of them sharing the invitation, but as a host, you can kick on unauthorized participants.

My Settings - Zoom - Google Chrome

8. Turn On Mute Participants Upon Entry

My Settings - Zoom - Google Chrome

9. (UPDATED) Chat Settings

We recommend you turn off Private chat, and auto save chat logs.

There are benefits to chat when it comes to quickly sending information or links to participants, but if you feel your participants might abuse this chat system you can turn off chat completely.

My Settings - Zoom - Google Chrome

10. Allow host to put attendee on hold

In case a participant get disruptive, turn on this feature to put them on hold, or on, "time out"

My Settings - Zoom - Google Chrome

11. IMPORTANT: Screen Sharing

Screen sharing has been abused in the past, to prevent misuse, only the host should have access to share their screen. If they have additional co-hosts, they can assign them in the meeting if the feature is available.

  1. Who can share? Set to Host Only
  2. Save
  3. Make sure this is turned off. This is how you can share your own desktop screen.
My Settings - Zoom - Google Chrome

12. IMPORTANT: Annotation and Whiteboard

Turn off Annotation and Whiteboard. If these are turned on, students can at will start drawing on your shared screen or open up a whiteboard to draw things.

My Settings - Zoom - Google Chrome

12.1. (Optional) Leaving on Annotation

If you want to leave annotation on, you can. When you share your screen, you can press Security, then remove the permission for participants to Annotate on Shared Content. If a participant draws on the screen, the only way to clear it is to stop sharing and starting again.

ScreenSteps - Google Chrome

13. Virtual Background

Some people may be self-conscious about their background, you can choose to keep this turned on.

Users are able to change their virtual background to ANY background. If an inappropriate background is used, you as a host can TURN OFF their video during the meeting and then privately discuss it with the participant after the meeting is over.

My Settings - Zoom - Google Chrome

14. (UPDATED) Waiting room

A lot of news about Zoombombing or Russian Hackers have been spreading about zoom. To give you an extra layer of protection, you should leave the Waiting room option on. When you host a meeting, you will have to manually let participants into the meeting.

You do have the option to turn this off, but you do so at your own risk.

My Settings - Zoom - Google Chrome

15. Click on Recording Tab

My Settings - Zoom - Google Chrome

16. Recording Settings

  1. Turn on Local Recording
  2. Turn on Hosts can give participants the permission to record locally
  3. Turn off Automatic recording
  4. Turn on Recording disclaimer
  5. Turn off Ask participants for consent when a recording starts
My Settings - Zoom - Google Chrome

17. Telephone Settings

  1. Click on Telephone Tab
  2. Turn off: Show international numbers link on the invitation email
My Settings - Zoom - Google Chrome
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