eBooks - Adding to Google Classroom and Setting Temporary Access

by Luke Eclipse-Ujano Updated Sep 01, 2020

This tutorial is for teachers. This tutorial will show you how to share a locked eBook PDF File to your Google Classroom, then set temporary access. The way books are set up right now, they originate from a Generic Viking account, then it is restricted access to everyone but the teachers or tech. Teachers should add the eBook to their Drive by: "Creating a Shortcut"

1. Step 1 - Google Classroom

1.1. Google Classroom: Create Material

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.2. Name and Press: Add

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.2.1. Add from Google Drive

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.3. Select Textbook in Recent

If the textbook does not appear under recents, search for it using the Search Bar

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.4. (Optional) Select Multiple Google Classrooms

This way, you can add it to multiple Google Classrooms that need the textbook.

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.5. (Optional) Select Topic

Classwork for Test Classroom for 8/12/2020 - Google Chrome

1.6. Post on Google Classroom

Classwork for Test Classroom for 8/12/2020 - Google Chrome

2. Step 2 - Set Temporary Access on Google Drive

Once the material is added to the Google Classroom, follow these steps to have access to the document Expire.

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

2.2. Right Click >> Share

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

2.3. Look for Google Classroom Groups

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

2.4. Click on Viewer, then Give Temporary Access

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

2.5. Click on Date, Set an Expiration Date

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome
A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

2.5.1. Repeat for other Google Classroom Viewer Groups, then Save

You cannot set expiration dates for Teacher groups.

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3. Removing Access

When the semester or year is over, you have to manually delete the completed Google Classrooms in order to make it easier down the line.

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3.2. Right Click >> Share

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3.3. Click on Viewer or Editor on the Group to Remove

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3.4. Click on Remove

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3.5. Repeat on other Classroom and Teacher groups too (As Needed)

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome

3.6. Press Save

A History of Hawaii 3rd Ed - Student Book - Google Drive - Google Chrome
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